--- title: "Featured Job Opportunity: Scheduling/Administrative Assistant" description: Skoda Minotti is currently searching for an Administrative Assistant to join our team in the Scheduling Department. --- [![SM Marcum Logo WHITE Horizontal](https://insights.cbiz.com/hs-fs/hubfs/SM%20Marcum%20Logo%20WHITE%20Horizontal.png?width=1339&height=355&name=SM%20Marcum%20Logo%20WHITE%20Horizontal.png "SM Marcum Logo WHITE Horizontal")](https://demo.neambo.com/act2) - People - Services - Accounting, Audit & Tax - Business Consulting - Financial Services - Industries - Resources - Blog - Events - E-books - Case Studies - Presentations - Careers - About [![Contact](https://no-cache.hubspot.com/cta/default/136649/712dd012-5309-4ea5-8e49-00334ca2e927.png)](https://cta-redirect.hubspot.com/cta/redirect/136649/712dd012-5309-4ea5-8e49-00334ca2e927) [![Act Theme](https://cdn2.hubspot.net/hub/273774/hubfs/mp/themes/Act-Theme/images/Act-Theme-New-Logo-Without-Theme.png?noresize&width=60&height=30&name=Act-Theme-New-Logo-Without-Theme.png "Act Theme")](https://demo.neambo.com/act2) - People - Services - Accounting, Audit & Tax - Business Consulting - Financial Services - Industries - Resources - Blog - Events - E-books - Case Studies - Presentations - Careers - About [![Client Login](https://no-cache.hubspot.com/cta/default/136649/d33da28a-dbed-4c9f-86ed-9f8a3de0a6c4.png)](https://cta-redirect.hubspot.com/cta/redirect/136649/d33da28a-dbed-4c9f-86ed-9f8a3de0a6c4) [![Contact](https://no-cache.hubspot.com/cta/default/136649/712dd012-5309-4ea5-8e49-00334ca2e927.png)](https://cta-redirect.hubspot.com/cta/redirect/136649/712dd012-5309-4ea5-8e49-00334ca2e927) Search **Menu** [![Free Pack](https://no-cache.hubspot.com/cta/default/136649/2da226a4-6a49-44af-b89f-ff5cfc868b17.png)](https://cta-redirect.hubspot.com/cta/redirect/136649/2da226a4-6a49-44af-b89f-ff5cfc868b17) [![Contact](https://no-cache.hubspot.com/cta/default/136649/712dd012-5309-4ea5-8e49-00334ca2e927.png)](https://cta-redirect.hubspot.com/cta/redirect/136649/712dd012-5309-4ea5-8e49-00334ca2e927) - People - Services - Accounting, Audit & Tax - Business Consulting - Financial Services - Industries - Resources - Blog - Events - E-books - Case Studies - Presentations - Careers - About [Mailchimp RSS](https://insights.cbiz.com/blog/topic/mailchimp-rss) | [Professional staffing](https://insights.cbiz.com/blog/topic/professional-staffing) | 1 min read # Featured Job Opportunity: Scheduling/Administrative Assistant Written by [Heidi Hoyt](https://insights.cbiz.com/blog/author/heidi-hoyt) Aug 20, 2018 8:01:57 PM We are currently searching for an **Administrative Assistant** to join our team in the Scheduling Department. **Summary of Responsibilities:** This position provides assistance to the Practice Services Manager in support of the firm’s scheduling function and provides information to committees and other management team members, as required. This position may also assist with the collating, scanning / autoflow, and other tax processing tasks. There may also be involvement in editing, final collation and production of client financial statements. Provides additional administrative support to various members of the Tax and Accounting & Auditing departments, including maintaining calendars, answering and returning phone calls, arranging travel, and typing correspondence, along with other general administrative duties. **Essential Functions:** ***Scheduling Duties*** - Updates projects in the practice management system as completed. - Rolls projects to the next year end and notifies job managers. - Appends budget from previous year and notifies job managers. - Monitors time entry for entire staff weekly through practice management system. - Facilitates training for new staff in practice management software. ***General Administrative Duties*** - Collates tax returns. - Provides back-up support to front-desk receptionist as needed. - Schedules and assists at firm meetings and/or off-site events. - Participates in firm staff meetings and attends other meetings/seminars as assigned. - Special projects and other related duties as assigned. - Assist with firm event planning as well as coordinating meals for employees as needed during busy season. **Education, Experience and Skills Required:** - High School Diploma. - Experience in administrative work in a professional services environment is preferred. - Excellent interpersonal, communication, presentation skills. - Proficiency in all MS Office applications. - Detail oriented with the ability to organize and prioritize work timely. - Ability to understand firm and departmental operations and procedures. - Ability to research and analyze various different types of data and information. - Meet expectations for attendance and punctuality. - Provide timely, high quality client service that meets or exceeds expectations. - Proactively seek new training to enhance skills and professional proficiency. **Working Conditions:** - Occasional same day travel for meetings or to attend seminars using a personal vehicle. - Possible overtime required throughout the year (may be heavier during the period of January through April 15). - May require weekend overtime periodically. - Minimal hazards. General office working conditions. - Meet physical demands of the position including the ability to lift and handle up to 25 pounds of materials; bend, stoop and stretch as required for placement and retrieval of materials or equipment. # [**Apply Now!**](https://www2.pcrecruiter.net/pcrbin/reg5.aspx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ew Call-to-action](https://no-cache.hubspot.com/cta/default/136649/ecab0a64-b99e-4fb4-9264-9f202cd113a9.png)](https://cta-redirect.hubspot.com/cta/redirect/136649/ecab0a64-b99e-4fb4-9264-9f202cd113a9) Previous Story [← Understanding Revenue Recognition Roadblocks for Contractors](https://insights.cbiz.com/blog/skodablog/understanding-revenue-recognition-roadblocks-contractors) Next Story [Simplifying CRE Finance Through Blockchain Technology →](https://insights.cbiz.com/blog/skodablog/simplifying-cre-finance-blockchain-technology) ## You May Also Like These Stories on Mailchimp RSS [Mailchimp RSS](https://insights.cbiz.com/blog/topic/mailchimp-rss) ### [Ohio Legislature Paves Way for Blockchain-based Business Transactions](https://insights.cbiz.com/blog/skodablog/ohio-legislature-paves-way-blockchain-based-business-transactions) Aug 29, 2018 2:18:59 PM | 2 min read [Mailchimp RSS](https://insights.cbiz.com/blog/topic/mailchimp-rss) ### [IRS Issues Proposed Regulations on Charitable Contributions and SALT Credits](https://insights.cbiz.com/blog/skodablog/irs-issues-proposed-regulations-charitable-contributions-salt-credits) Aug 24, 2018 3:42:29 PM | 3 min read [Mailchimp RSS](https://insights.cbiz.com/blog/topic/mailchimp-rss) ### [Why Colleges and Universities Need to Prepare for GLBA Data Security Audits](https://insights.cbiz.com/blog/skodablog/colleges-universities-need-to-prepare-for-glba-data-security-audits) Aug 23, 2018 4:46:08 PM | 2 min read ### Subscribe by Email ## Marcum - [Akron](https://goo.gl/maps/wXmLhejVFn2Rd4VWA) - [Cleveland East](https://goo.gl/maps/JNgVRn6AMrmN44Zh9) - [Downtown Cleveland](https://goo.gl/maps/kkSR9LpFfSA6NSDWA) - [Tampa](https://goo.gl/maps/4jbRZvrc6ijqbq2AA) - [People](https://136649.hs-sites.com/team-members) - [Practices](https://insights.cbiz.com/practices) - [Industries](https://insights.cbiz.com/industries) - [Resources](https://insights.cbiz.com/resources) - [Careers](https://insights.cbiz.com/careers) - [About](https://insights.cbiz.com/about-skoda-minotti) - [Contact](https://136649.hs-sites.com/contact-us) - [Client Portal](https://insights.cbiz.com/client-portal) - - - ### Send us a note Copyright © 2020 Skoda Minotti.          [Privacy Policy](https://www.skodaminotti.com/privacy-policy) / [Disclaimer](https://www.skodaminotti.com/disclaimer) ![](https://dc.ads.linkedin.com/collect/?pid=46619&fmt=gif)